December 2, 2008

Karolien Selhorst — Online Information Presentation

Set­ting Up a Tool for Knowl­edge Shar­ing in a Pub­lic Library
Decem­ber 2, 2008

works on knowl­edge man­age­ment at the Pub­lic Library of Vlissin­gen in the Nether­lands
the Library also pro­vide ser­vice for the local hos­pi­tal and have opened ser­vices in ele­men­tary schools
they want to be a two-way library where their users are, adapted to the needs and wishes of their users
dig­i­tal library is becom­ing more impor­tant because fewer peo­ple are com­ing in for books

have to share knowl­edge effi­ciently, mak­ing use of hid­den staff tal­ent
did a “knowl­edge scan“
found that the intranet wasn’t meet­ing staff needs
their wiki is inter­nal only because they want to excel inter­nally before they might open it up for users

six steps to imple­ment­ing a wiki
1 — plan­ning the wiki
actu­ally the most impor­tant phase of all
many impor­tant ques­tions need to be answered, includ­ing is your inter­nal cul­ture ready for some­thing like this
are peo­ple stim­u­lated to share their knowl­edge or are they pre­vented from shar­ing it?
what do you want to get out of it?
which users do you want to con­tribute to it? what will the scope be?
they decided to involve all of their users because shar­ing knowl­edge is impor­tant to every­one
early involve­ment of future users is impor­tant — involve them as soon as pos­si­ble
also gets you feed­back
use wikitmatrix.org to find appro­pri­ate soft­ware for your project
decide hosted vs on your own server
they started out on their own server but went to a hosted ser­vice when they real­ized they didn’t have the in-house tech­ni­cal knowl­edge they needed

2 — design­ing the wiki
used an exter­nal visual designer to make the wiki use their cur­rent brand (he hap­pened to be the son of a staff mem­ber)
cre­ated the ini­tial struc­ture of the wiki but let it grow organ­i­cally
seeded it with ini­tial con­tent (no “empty box”)
cre­ated doc­u­men­ta­tion and pol­icy rules for the wiki (“wik­i­quette”) but don’t focus on the rules
cre­ated a sand­box area where peo­ple could exper­i­ment and play with­out feel­ing like they could mess things up

3 — Test­ing the wiki
used early adopters who were already famil­iar with wikis
test basic func­tions, proof­read­ing ini­tial con­tent, test links and wiki usabil­ity
let future users test the wiki

4 — Launch­ing the wiki and train­ing users
found it impor­tant to do this offi­cially so need to com­mu­ni­cate it to every­one in an offi­cial way
have lots of “com­mu­ni­ca­tion moments“
tell peo­ple what the wiki can do for them and inte­grate it into daily work prac­tices
pay more atten­tion to “slow adopters“
cre­ate a good handbook

5 — Man­ag­ing & main­tain­ing the wiki
appointed a “wiki gar­dener” to be respon­si­ble for mod­er­at­ing dis­cus­sions, review­ing con­tent, review­ing wiki struc­ture to makke con­tent eas­ily acces­si­ble by every­one
impor­tant dis­tinc­tion that she has no effect on actual con­tent — she isn’t a “wiki dic­ta­tor“
tech­ni­cal sup­port is main­tained by the host­ing com­pany in their case

6 — Wiki eval­u­a­tion
they’re in this stage now
using sta­tis­tics and user surveys

showed a screen­shot — it’s sim­ple because it’s focused on the con­tent
“teams & clus­ters“
“information”

they are now devel­op­ing new soft­ware that will com­ple­ment the wiki by han­dling ref­er­ence inquiries from the pub­lic
answer­ing ques­tions will become based on team exper­tise, not indi­vid­u­als
this is a rev­o­lu­tion­ary new way of work­ing in a Dutch pub­lic library
they will see the first demo of the sys­tem next week, so just in the ini­tial phase

wiki lessons learned (prac­ti­cal tips)
– the suc­cess of a wiki depends on user con­tri­bu­tion and enthu­si­asm
– involve your end-users from the begin­ning
– reward peo­ple for con­tribut­ing to the wiki, acknowl­edge experts who share
– a wiki com­ple­ments, but does not replace, face-to-face shar­ing; it’s not about the tech­nol­ogy or the tool, but the peo­ple
– seed the wiki
– inte­grate the wiki in daily work­ing practices

q: which soft­ware did you use?
a: moin moin was their first choice, but installing and con­fig­ur­ing it required more tech­ni­cal skills than they had, so they moved to Plone; users don’t need any tech­ni­cal knowledge

q: was the goal to replace or com­ple­ment the intranet? and can you give exam­ples of mak­ing the wiki prac­ti­cal for staff when explain­ing it?
a: the Library has dif­fer­ent geo­graph­i­cal loca­tions, so it can be dif­fi­cult for teams to meet phys­i­cally, so they are also imple­ment­ing a chat func­tion within the wiki

Tags: karolien selhorst, knowledge management, liveblog, onlineinfo08, wikis

7:46 am Comments (6)

Clay Shirky — Online Information Keynote

Every Piece of Infor­ma­tion Is a Latent Com­mu­nity
Decem­ber 2, 2008

Clay Shirky’s keynote talk to open the 2008 Online Infor­ma­tion Conference

group action just got eas­ier” = 5-word sum­mary of his book Here Comes Everybody

the ways the media envi­ron­ment is being trans­formed now that con­sumers are first-class par­tic­i­pants
the over­lap of all of the pat­terns in one envi­ron­ment is the big tran­si­tion we’re all liv­ing through and try­ing to fig­ure out

showed a pic­ture of a truck in a park­ing lot at sun­set on Flickr — HDR pho­tog­ra­phy (tech­nique, not just soft­ware)
don’t need to see what’s going on in the com­ments to under­stand what’s going on there
peo­ple start insert­ing pho­tographs into the com­ments, which turn to a tech­ni­cal dis­cus­sion
a user group is assem­bled on the fly
used to be gather then share — used to have to iden­tify the peo­ple who would be inter­ested first and then organize/share
Flickr reversed the pat­tern — share and then gather
they didn’t iden­tify them­selves before they saw this page
Flickr had the infra­struc­ture to let these peo­ple cre­ate a com­mu­nity on the fly
once the users cre­ated this, it wasn’t evanes­cent any­more — it was per­ma­nent now

shows that every URL is a latent com­mu­nity — poten­tial value that peo­ple look­ing at it might find value in it
not all will see com­mu­nity grow, but the poten­tial is there
can have many more com­mu­ni­ties of prac­tice at much lower cost because the old dis­tinc­tion between con­ver­sa­tion and pub­li­ca­tion is no longer true
why pick? Flickr gets more value out of not hav­ing to decide in advance what a piece of infor­ma­tion might be used for
even on the Flickr pic­ture, other con­ver­sa­tions can take place in parallel

Flickr gives users the tools to add value

there are large pat­terns we see (not every ser­vice on the inter­net has these, but some large ones do)
– share
– col­lab­o­ra­tion
– col­lec­tive action
in this order, because how much does the indi­vid­ual have to give up to get value?
takes more effort the higher you go on the ladder

showed Bronze Beta — the Buffy the Vam­pire Slayer fan club site
back when WB sold the rights to Buffy to UPN, UPN didn’t want the com­mu­nity group online, so they shut down the server (UPN: we don’t want it because we’re in the tele­vi­sion busi­ness)
the users, how­ever, wanted the com­mu­nity to con­tinue, so they raised money and com­mis­sioned a new ser­vice to move to
they explic­itly decided they didn’t want any “fea­tures” — no rat­ings, rank­ings, etc.
they just wanted to type in text, and now it’s just a giant scroll of con­ver­sa­tion
the com­mu­nity is still going

these new social tech­nolo­gies are the first time where later gen­er­a­tions of tech­nol­ogy have fewer fea­tures than older ver­sions
the sim­plic­ity in the tools has to do with a mind­shift of the com­puter as a box to a door
for individually-oriented soft­ware, a long list of fea­tures is good (Pho­to­shop, Word, etc.)
but when we want to col­lab­o­rate, fewer fea­tures is bet­ter; we need the same men­tal model of what’s going on
the com­plex­ity is in the user, not the soft­ware
in Bronze Beta, the com­plex­ity is in the very long list of rules cre­ated by the users (“no col­ored fonts”)

showed the Wikipedia entry for Doc­tor Who — it’s been edited almost 9,000 times by more than 3,000 peo­ple
the breadth and depth of par­tic­i­pa­tion is quite extraordinary

hive mind” — peo­ple that use this term almost always don’t under­stand what’s hap­pen­ing
these folks aren’t part of a com­mu­nity in any sense because most have only edited it once or twice
some­one, though, has edited it thou­sands of times; every arti­cle he’s touched on Wikipedia is about Doc­tor Who
there is no coher­ent aver­age behav­ior, although the com­mon­est behav­ior is one edit, one user
we’re used to count­ing noses — how many peo­ple watched my TV show, read my book, etc.
but here, there is no one com­mon user behav­ior; instead, there’s this tiny group of fan­tas­ti­cally engaged users
imag­ine going to your boss and try­ing to con­vince them to plan this
it’s not every­body pitch­ing in like a barn-raising; it’s not col­lab­o­ra­tion
it’s like a small, self-appointed edi­to­r­ial board

col­lab­o­ra­tion involves real syn­chro­niza­tion
it’s not just you share and I share
col­lec­tive action is the most dif­fi­cult pat­tern to get going because the whole group has to com­mit to it and either stand or fall together

two exam­ples — HSBC

they recruited col­lege stu­dents with penalty-free check­ing accounts
proved to be pop­u­lar, but then they changed their minds and added a penalty
gave users 30 days to get their money out
thought they had the infor­ma­tion and coör­di­na­tion advan­tage
in the sum­mer, the stu­dents should have been out­classed by HSBC’s tools
but they didn’t count on Face­book
a user starts a page, which goes viral
for the first time, col­lege stu­dents are dis­persed but active
they started shar­ing doc­u­men­ta­tion — good banks to move to and how
once one per­son solved the prob­lem, the infor­ma­tion was avail­able to every­one
good­bye to HSBC’s infor­ma­tion advan­tage
then they orga­nized a real-world protest, but it never hap­pened because by then HSBC had caved in
HSBC backed down because the stu­dents were upset AND coördinated

think­ing is for doing“
there is an analagous trans­for­ma­tion that pub­lish­ing for act­ing
the news­pa­per could only report HSBC had changed the deal, while Face­book could actu­ally encour­age users to do some­thing
pub­lish­ing and action is no longer a choice — can do both
now have a response with­out man­age­r­ial control

exam­ple two — flash mobs
they were pro­moted in “emails by bill“
wanted to prove that hip­sters would do any­thing you told them to
hits belarus — eat­ing ice cream in Minsk Square
the police showed up — the group became a prob­lem (not the group eat­ing ice cream)
it had been made ille­gal to act in con­cert — to be a group
when they entered the square, they weren’t a group
the live­jour­nal page led to action — it’s a full cycle; they didn’t just bring their ice cream — they also brought their cam­eras because they wanted to doc­u­ment the state’s response

in less than 3 years, flash mobs went from being some­thing to mock a cer­tain class to polit­i­cal protest
we tend to under­es­ti­mate the poten­tial of these tools because they tend to look friv­o­lous
we don’t under­stand their poten­tial
any­thing that allows group for­ma­tion is polit­i­cal
so much of the mean­ing of the tool is in what the user does with it once it becomes social

what is all of this doing to the media land­scape as a whole?
we’re liv­ing in the mid­dle of the largest increase in the social expres­sion of the human race

1 — print­ing press/movable type
2 — point-to-point com­mu­ni­ca­tions (tele­graph, tele­phone)
3 — cap­tur­ing sound and video
4 — broad­cast­ing spec­trum (radio, television)

curi­ous asym­me­try to them — the ones that are good at cre­at­ing con­ver­sa­tions are not good at cre­at­ing groups and vice versa
there was no medium for cre­at­ing two-way con­ver­sa­tion among groups (many-to-many) until now
there is no longer a dis­tinc­tion between con­sumer and pro­ducer
giv­ing some­one the abil­ity to receive email means they can send email
the audi­ence grows and becomes var­ied
the 5GB gen­er­ated this year will be at the edges

the inter­net is also the mode of car­riage for all pre­vi­ous media as it’s dig­i­tized
it’s also adding social dimen­sions to all exist­ing media

to pro­duce some­thing for a lot of peo­ple to watch, read, etc., I have to take on a big bur­den for pro­duc­tion costs
if I’m wrong, I lose a lot of money
in an era of guten­berg eco­nom­ics, I decide which books are good and I pub­lish them
all fol­low­ing media have had the same eco­nom­ics prob­lem
fil­ter and then pub­lish becomes the model — see what’s good and then pub­lish it

now, any­one can pub­lish to any­one with a mar­ginal cost of zero
it’s the first medium we’ve had that works with post-gutenberg eco­nom­ics
any­one can say any­thing to any­body and they fre­quently do
it’s too much con­tent to fil­ter in advance, and there’s no eco­nomic rea­son to do so

the ques­tion for a 15-year old today is not “why pub­lish” but “why not pub­lish?“
many of the huge busi­nesses built on the back of the inter­net have at the core of their busi­ness model a post-publication fil­ter
get to the good stuff after the fact, not before

the users are now well and truly engaged in the pub­lish­ing environment

the user as pub­lisher model:
1– Gnarly Kitty
a fashion-obsessed Thai stu­dent who posted about a fish­ing game
why would any­one pub­lish that?
because she’s not talk­ing to us — she’s talk­ing to her friends
we’re not used to see­ing things that are pub­lic but not in the pub­lic
then a coup hap­pens in Thai­land, and the gov­ern­ment tells the media not to report about it
but Gnarly Kitty pub­lishes the first pic­ture of tanks in front of the par­lia­ment house and she is now the go-to source
peo­ple are now flood­ing in and she becomes a global resource
then she posts about a phone she’d like to own
the users get upset and want more about the coup
she responds with a post that it’s *her* blog and it’s about her life

zuck­er­man: jour­nal­ism has gone from being a pro­fes­sion to being an activ­ity
she com­mit­ted acts of jour­nal­ism; she just did it while she was a con­cerned cit­i­zen
not con­nected to self-definition
this model is new
she doesn’t need the money to be a global pub­lisher
she gets thou­sands of new read­ers and she tells them if you don’t like her con­tent, then leave

2 — Howard Forums
early blog about cell phones
can”t answer people’s ques­tions about their phones, so he says hey, you all talk to each other and he puts up a forum
is up to a bil­lion pages this year because the expert users are solv­ing prob­lems for the new users
tech sup­port reps from phone com­pa­nies will refer callers to the Forums
they have access to “real­ity,” which the engi­neers don’t
the kinds of ques­tions that can only be answered when A has part of the answer and B has the other part and they col­lab­o­rate
users cre­at­ing detailed tech­ni­cal doc­u­men­ta­tion
it’s not all tech all the time, because users have got­ten to know one another and they hang out here together (they post pic­tures of their pets)
as a pub­lisher, it’s easy to see that you’d get rid of the pic­tures of cats
but that mis­un­der­stands what is going on here
that both of these things are com­ing from the same web
they’re not doing one in spite of the other, but rather because of it
it’s the fact that the users care about each other is what gets them to do all of this
com­mu­ni­ties have to be for the mem­bers
the sat­is­fac­tion comes from mem­ber­ship and recog­ni­tion from the com­munnity
host­ing that isn’t amenable to crowd­sourc­ing solu­tions
com­mu­ni­ties need to get to know each other and share all kinds of things in order to do the tech­ni­cal documentation

3– showed a still shot from Joss Whedon’s new show, Doll­house
fan expe­ri­ence is that his shows get can­celed, so they’ve already cre­ated a site to save it from can­cel­la­tion before it even airs
in the past, they’ve orga­nized protests
they don’t trust the mar­ket­ing depart­ment to explain to peo­ple why they should watch it, so they do this them­selves
there is no aspect of the infor­ma­tion indus­try that users aren’t crawl­ing into, includ­ing the mar­ket­ing depart­ment
users don’t always do this well
the pat­tern is usu­ally extract the sig­nal after the fact
they do always do it dif­fer­ently, though
grap­pling with that dif­fer­ence is the big ques­tion we have to deal with now

one of the big changes is that any­body in any part of the infor­ma­tion busi­ness is now part of the entire infor­ma­tion busi­ness
no longer i work in tele­vi­sion and you work movies — it doesn’t mat­ter any­more
no longer that we pro­duce the con­tent and then the users go off and talk about it some­where else
cre­at­ing com­mu­nity and arrang­ing action are now part of pro­duc­tion
not every orga­ni­za­tion should get into every part of the busi­ness, but pub­lish­ers can now be con­ven­ers of com­mu­nity
can allow ama­teurs in to extract value — that’s what we’re grap­pling with
it’s not a move from A to B but from one to many
the land­scape itself is expanding

when the print­ing press came out, it wasn’t that peo­ple looked at it and said, oh now we need a print­ing indus­try and this is what it will look like
lit­tle things turn out to be big deals
mak­ing books smaller meant more peo­ple could carry them (cre­ation of octavo size)
if it’s hard for a thief to get a book out the door, that’s a fea­ture
that lit­tle intu­ition sparked a revolution

every­body is every­where and all the walls have fallen
every­body can see each part of the busi­ness; it’s all horizen and no bar­ri­ers
what’s the next good thing to do?
the answer is most cer­tainly to explore
exper­i­ment­ing our way into the future is what will show us what works
there is no roadmap for the period we are entering

q: what is the role of the pro­fes­sional librar­ian
a: liz law­ley says libraries are “hap­pi­ness engines;” the whole of the world that deals with tra­di­tional pub­lish­ing is now deal­ing with the split between lovers of the page and lovers of the book; it’s easy to see the role of librar­i­ans as hosts of books, but if you see socia­ble libraries as hap­pi­ness engines, then the ques­tion becomes what set of things done in libraries now would increase the hap­pi­ness; one of the obvi­ous answers is “col­lab­o­ra­tive fil­ter­ing” — help­ing the user find the next thing to read, watch, etc.; libraries have typ­i­cally ser­viced users one-to-one, but there are groups of peo­ple com­ing together and talk­ing with each other in the library; ideas make peo­ple happy, so what resources do we have to extend that; one of the big resources we have is that we have “con­ven­ing power” — it’s unmatched in civil soci­ety; the cross-section that goes into a library is quite extra­or­di­nary; it doesn’t have to be one-to-one, and there is a great deal of poten­tial in exper­i­ment­ing with many-to-many; even in the cor­po­rate world, libraries can join up peo­ple who should be talk­ing with each other; IBM exam­ple — “DogEar” plus a one-way mir­ror; allowed researchers to tag URLs, although they’re not shar­ing the tags back to the world; two geographically-dispersed research groups there dis­cov­ered each other because they were tag­ging the same resources, clearly with the same ideas; they actu­ally called each other and then pooled their efforts; this would never have hap­pened from the top-down; “research is a famously upside-down prob­lem” so there’s no way one per­son at the top could have said these two groups in two dif­fer­ent coun­tries will work together; when the users can see what each other think (don’t apply the ontol­ogy in advance), peo­ple with sim­i­lar world-views can be con­nected; con­nect­ing users because they’re look­ing at the same information

q: if we spent our lives orga­niz­ing infor­ma­tion as a com­mu­nity, how do we tackle all of the new infor­ma­tion being cre­ated?
a: you can’t; you only have 2 chances to actively orga­nize things — moment of cre­ation and moment of use; at cre­ation, can try to add meta­data, but at use stage, you can involve the user and have them mod­ify or ver­ify the meta­data; the prob­lem becomes a lit­tle bit of effort gives you a high degree of lever­age, so have to find the right point where this hap­pens; there’s no way to apply the metaphor of the shelf to cyber­space; they have to do with auto­matic extrac­tion, invit­ing users to upgrade meta­data at the point of use

q: what does this tell us about human nature that we might apply to things we do?
a: that is THE ques­tion, in part because it’s the one we need to answer but can’t; used to think that the world was chang­ing because tech­nol­ogy was chang­ing, but now thinks we’re just not used to explain­ing human behav­ior with­out being paid or other extrin­sic moti­va­tion; we used to think the mar­ket was the pub­lic sphere and the house­hold was the pri­vate one, but that’s chang­ing; Wikipedia makes no sense at all; what crit­ics have missed is that human nature con­tains an enor­mous amount of Gnarly Kitty motivation;public and pri­vate sphere are exist­ing side by side, can’t be explained purely by the market

q: the idea of exper­tise as opposed to pop­u­lar­ity
a: if your skull is going to be cut open, you want it to be done by a trained pro­fes­sional; the reverse is that you don’t need to buy music only in the pres­ence of a record store pro­fes­sional;
the closer things to come to life and death and one-off deci­sions with no reversabil­ity, the more we want exper­tise; the places where there is an obvi­ous right answer that is inde­pen­dent from the social view; changes here are com­ing about in the end of the spec­trum where what peo­ple believe changes what is true; are SUVs a truck or a car? that deci­sion was social­ized, which got us to a bet­ter answer than let­ting Wash­ing­ton decide; there’s no gen­eral “get ouf jail free” card for experts; very often, the really inter­est­ing hybrids are where pro­fes­sion­als and ama­teurs come together; in most but not all cases in the infor­ma­tion indus­try, it’s headed to hybridiza­tion because it’s not the crit­i­cal one-off deci­sion; how many dif­fer­ent strate­gies can we apply to see where the cost ver­sus value curve is

q: should we be wor­ried about effi­ciency? should we be wor­ried about experts? one of the prob­lems of com­mu­nity is that there are matu­rity issues that affect new­bies (keep learn­ing or does every­one become an “expert”)
a: the social ori­gin of good ideas; putting experts and ama­teurs together improves both groups because when the expert has to teach, he learns; it’s the con­ver­sa­tion between the two turns out to be more pow­er­ful than pure ama­teur aggre­ga­tion or pure expert knowl­edge; these sys­tems work not because they’re effi­cient because they’re effec­tive after many fruit­less tries at low cost; resources don’t get tied up in the fail­ures because it’s eas­ier to iden­tify them; we’ve all been in that meet­ing where we real­ize we’ve expended more energy talk­ing about the idea than we would have if we’d just imple­mented it; most Flickr pic­tures don’t have com­ments but it doesn’t cost Flickr any­thing; that’s why these new sys­tems look so strange to us

Tags: clay shirky, liveblog, onlineinfo08

7:44 am Comments (4)